Welcome to Caltech! On this page you will find the check-in forms to complete in order to activate your Professorial or Moore Distinguished Scholar appointment. Please complete the forms with as much information as possible, omitting your Social Security number for security reasons.
The Submit button on the form will set up an email to forward the form directly to the Faculty Records Office (Adobe Acrobat Pro required). If the Submit feature does not function, or if the forms are not accessible, please email send an email to firstname.lastname@example.org and we will send you the forms by email.
The following forms are required to activate your appointment:
- Equal Employment Opportunity Disclosure
- Faculty Information Form
- Veteran Invitation to Self-Identify
- Voluntary Self-Identification of Disability
There will be additional on-boarding items to complete at the start of your appointment. We will send you instructions to access these items once your appointment has been activated.
For Paid Appointments Only
Tax Withholding Forms
The forms below are the current tax withholding forms for the State of California and the Internal Revenue Service. For your convenience, you can fill out the withholding forms now and return them to the Faculty Records Office (email@example.com) prior to the start of your paid appointment (for security purposes, please omit your SSN on the form).
I-9 Employment Verification
Paid employees must complete
Section 1 of Form I-9 to verify your identity and employment eligibility.
Please click on the URL below and complete Section 1.
Caltech Access Account and Email Address
If your Caltech Access account or email address has not been set up for you at this time, please email the Faculty Records Office at firstname.lastname@example.org to request set-up and include the following information:
- Contact Information: (Telephone number and current e-mail address)
- Desired Username #1:
- Desired Username #2:
- Desired Username #3:
- Desired E-mail alias: ………..@caltech.edu